Council Minutes 9-5-24
Harrisburg City Council
City Hall
110 E. Locust Street
Harrisburg, Il 62946
September 05, 2024
6:00 p.m.
The Harrisburg City Council met on September 05, 2024 at 6:00 p.m. at the City Hall located at
110 E. Locust Street, Harrisburg, IL.
Mayor John McPeek called the meeting to order. Mayor John McPeek presided over the meeting
with Commissioners Raymond Gunning, Roger Angelly, Rupert Johnson and Jonathan Brown
answering roll call.
Pastor Jerry Wells with the Dorrisville Social Brethen Church led the group in prayer and the
Pledge of Allegiance.
Commissioner Raymond Gunning made the motion to approve the consent agenda.
Regular Meeting Minutes – August 15, 2024
Check Register and Warrant Reports – August 2024
Beelman Logistics LLC - $439.04 - #1012372 – MFT
Siegel’s Uniforms - $1,033.95 - #579209-1 – Council Contingency
Flock Safety - $47,500.00 - #46046 – Business District
Little Tractor - $8,077.00 - #082824 – Business District
Illini Asphalt - $88,064.84 - #3661 - MFT
Brown & Roberts, Inc. - $1,571.03 - #2023-247 - MFT
Seconded by Commissioner Roger Angelly. A roll call vote was taken with all present voting
yes. Motion carried.
Citizen Natasha Barger spoke to council regarding the speeding issue on Hazel Street. She
expressed her concerns for kids, family and neighbors. Cars are driving at extreme rates of speed
on Hazel Street. She thanks Superintendent Kenny Mayhall for always assisting with putting up
Children at Play signs and a speed limit sign. Her daughter walks to McHaney to get on the bus
for school, and it is very concerning to her with the erratic driving in the area. Commissioner
Raymond Gunning and Commissioner Rupert Johnson will get together to see what can be done
to help resolve the issue. She and her husband think speed bumps will deter some of the traffic.
They thanked council for listening to their concerns. They finished by telling council that
Superintendent Kenny Mayhall and Animal Control Officer Liz Mayhall are always very helpful
when they call.
Citizen David Peckinpaugh spoke about the condition of the cemetery. He and many others are
opposed to the use of weed killer. Just recently, the Street/Alley employees along with the
cemetery employees managed to get the ground weed eated in a day and half. He volunteered
his time this summer in weed eating. He proposed that every two weeks, all the Street/Alley
employees along with the cemetery employees weed eat the grounds. It would eliminate the
need for weed killer and will properly maintain the cemetery grounds.
He suggested applying for grants to help get summer help or to utilize earn fair workers. He
stated cemetery work is hard work. He will continue to help with weed eating. Commissioner
Rupert Johnson stated he has a started a program where three employees from Street/Alley will
be at the cemetery on Fridays.
Citizen Sharon Vandenberg asked if the mosquito spray is different. The last time the mosquito
spray occurred, it caused her dog to have an allergic reaction. She had to take her dog to the
veterinarian twice because of it. If she could receive advance notice, she would appreciate it and
she would keep her dog inside for at least 24 hours.
Mayor John McPeek opened sealed bids for the sale of property. The sealed bids are as follows:
442 W. Church Street: D & D Development: $500.00 Commissioner Raymond Gunning
made the motion accept the sealed bid from D & D Development. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
521 W. Barnett St: Sandra Morris: $100.00 Commissioner Raymond Gunning made the
motion to accept the sealed bid from Sandra Morris. Seconded by Commissioner Rupert
Johnson. A roll call vote was taken with all present voting yes. Motion carried.
106 E. College St: Brian and Cindy Potter: $1015.00 and Jeff Siler: $5001.00.
Commissioner Raymond Gunning made the motion to accept the sealed bid from Jeff Siler.
Seconded by Commissioner Rupert Johnson. A roll call vote was taken with all present voting
yes. Motion carried.
Mayor John McPeek opened sealed bids for the sidewalk projects. The sealed bids are as
follows:
501 W. Raymond St: Pinoy Construction: $5,347.50; Womack Concrete: $3,000.00;
Hicks Concrete: $2,000.00; AR Martin: $4,290.49. Commissioner Raymond Gunning made the
motion to accept the sealed bid from Hicks Concrete. Seconded by Commissioner Rupert
Johnson. A roll call vote was taken with all present voting yes. Motion carried.
1 North Main St: Pinoy Construction: $1,728.00; Womack Concrete: 1,800.00; Hicks
Concrete: 1,280.00; AR Martin: 4,187.99. Commissioner Raymond Gunning made the motion
to accept the sealed bid from Hicks Concrete. Seconded by Commissioner Rupert Johnson. A
roll call vote was taken with all present voting yes. Motion carried.
Webster/Raymond St: Pinoy Construction: $13,560.00; Womack Concrete: $17,900.00;
Hicks Concrete: $9,120.00; AR Martin: $12,729.99. Commissioner Raymond Gunning made
the motion to accept the sealed bid from Hicks Concrete. Seconded by Commissioner Rupert
Johnson. A roll call vote was taken with all present voting yes. Motion carried.
South/Mill St: Pinoy Construction: $11,088.00; Womack Concrete: $12,700.00; Hicks
Concrete: $7,380.00; AR Martin: $9,405.40. Commissioner Raymond Gunning made the
motion to accept the sealed bid from Hicks Concrete. Seconded by Commissioner Rupert
Johnson. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek opened the sealed bids for the demolition projects. The sealed bids are as
follows:
200 E. Dayton: Pinoy Construction: $5,520.00; Wasted Disposal: $5,000.00; Stones
Outdoor Service: $7,700.00; Lane Erectors: $6,100.00. Commissioner Raymond Gunning
made the motion to accept the sealed bid from Wasted Disposal. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
315 E. Poplar St: Pinoy Construction: $16,200.00; Wasted Disposal: $14,900.00; Lane
Erectors: $18,500.00. Commissioner Raymond Gunning made the motion to accept the sealed
bid from Wasted Disposal. Seconded by Commissioner Rupert Johnson. A roll call vote was
taken with all present voting yes. Motion carried.
727 W. Sloan: Pinoy Construction: $10,810.00; Wasted Disposal: $8,500.00; Stones
Outdoor Service: $9,700.00; Lane Erectors: $13,200.00. Commissioner Raymond Gunning
made the motion to accept the sealed bid from Wasted Disposal. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
100 E. Mable: Pinoy Construction: $5,520.00; Wasted Disposal: $6,000.00; Stones
Outdoor Service: $8,600.00; Lane Erectors: $6,800.00. Commissioner Raymond Gunning
made the motion to accept the sealed bid from Pinoy Construction. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
105 E. Rose St: Pinoy Construction: $7,950.00; Wasted Disposal: $7,500.00; Stones
Outdoor Service: $8,400.00; Lane Erectors: $8,700.00. Commissioner Raymond Gunning
made the motion to accept the sealed bid from Wasted Disposal. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
108 W. Sloan: Pinoy Construction: $5,9500.00; Wasted Disposal: $5,500.00; Stones
Outdoor Service: $7,900.00; Lane Erectors: $8,400.00. Commissioner Raymond Gunning
made the motion to accept the sealed bid from Wasted Disposal. Seconded by Commissioner
Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
On August 21st, 2024 at 10 am, we held a bid letting here at City Hall for solar projects. D&D
Electric was the lowest bidder on all 9 solar sites. The way these bids work is they have a gross
cost and a net cost. The gross cost is the upfront cost to the City. The net cost is what we will end
up out of pocket after we receive all the incentives back from the Federal and State government.
It is estimated that we will have received all the incentives within 6 to 8 months.
The bids came in as follows:
Fire station: Gross amount $97,024.35, Net amount $22,553.18
Pruett building: Gross amount $59,309.19, Net amount $18,351.23
City hall: Gross amount $113,865.34, Net amount $23,741.23
Street barn: Gross amount $47,143.36, Net amount $13,744.02
Cemetery office: Gross amount $49,595.37, Net amount $11,609.99
Street and alley storage: Gross amount $51,815.91, Net amount $15,523.29
Water office: Gross amount $99,130.71, Net amount $23,029.38
Water barn: Gross amount $53,744.44, Net amount $15,228.00
Roundhouse: Gross amount $32,814.11, Net amount $13,529.86
All of the sites would pay for themselves in 5 years or less, with the exception of the roundhouse
because it does not use a lot of electricity. I do not think we should install solar at the roundhouse
for this reason. We also are not going to install at the Pruett building at this time, due to the need
for a new roof in the future. All of the other sites would be paid for out of business district funds.
This means that it would have absolutely no effect on the tax levy. The gross cost is $512,319.00
and the net cost to the city is $125,429.00 without the Pruett Building and Roundhouse.
This would be a massive savings for the citizen over the next 25 years. The savings is projected
to be over $1.2M. This breaks down to about $48,000 of savings a year to go directly back into
the water and general funds. I think a savings like this is absolutely imperative to jump on. This
savings will help both us currently and future generations to come. This will eliminate electric
bills for these locations. The city will consider adding solar to the Pruett Building once a new
roof is put on it in the future.
Mayor John McPeek made the motion that we accept D&D Electric’s bids to install solar at the
fire station, city hall, street barn, cemetery office, street and alley storage, water office, and water
barn to be paid for out of business district funds and authorize the mayor to sign the necessary
agreements. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all
present voting yes. Motion carried.
Attorney Kolby Smithpeters presented the lease for the floating solar project #2. There are
several ponds that can be utilized, so it is suggested to put the second array of floating solar.
This will generate roughly $32,000 for the sewer department. This project is still through Third
Pillar. Commissioner Raymond Gunning made the motion to authorize Mayor John McPeek to
sign the agreement. Seconded by Commissioner Roger Angelly. A roll call vote was taken with
all present voting yes. Motion carried.
Mayor John McPeek stated council will go into executive session to discuss collective
bargaining.
Citizen Jordan Patterson submitted a petition to vacate the alleyway between Beggs Place and
Roberts Street. Superintendent Kenny Mayhall stated Mr. Patterson owns the property on both
sides of the alleyway. He does not see any issues with vacating the alley. Mayor John McPeek
made the motion to authorize the city clerk to advertise for a public hearing regarding vacating
the alleyway. Seconded by Commissioner Rupert Johnson. A roll call vote was taken with all
present voting yes. Commissioner Roger Angelly stepped out of the meeting, so he was not
present for voting. Motion carried.
Citizen Linda Estovall submitted a mobile home application for 745 Water Street. She has paid
the application fee and deposit. Fire Chief John Gunning has inspected the property and she can
proceed with the installation. Commissioner Raymond Gunning made the motion to approve the
mobile home application for 745 Water Street. Seconded by Commissioner Rupert Johnson. A
roll call vote was taken with all present voting yes. Motion carried.
Attorney Kolby Smithpeters presented an ordinance increasing the rental inspection fee from
$25.00 to $50.00 Code Enforcer Jacob Palmer will begin the rental inspection process starting
September 09, 2024. The increase will help offset the cost for the process and research. Mayor
John McPeek said all fines, outstanding water bills, liens, and outstanding tickets will be paid
prior to water being turned on. Commissioner Raymond Gunning made the motion to approve
Ordinance 1885 for the rental inspections. Seconded by Commissioner Jonathan Brown. A roll
call vote was taken with all present voting yes, except Commissioner Rupert Johnson voted no.
Motion carried.
Attorney Kolby Smithpeters presented a mobile home ordinance. This ordinance will eliminate
the $100 yearly fee that was frozen in 2018. Commissioner Raymond Gunning made the motion
to approve Ordinance 1886 eliminating the $100.00 mobile home fee. Seconded by
Commissioner Roger Angelly. A roll call vote was taken with all present voting yes. Motion
carried.
Attorney Kolby Smithpeters tabled the discussion for the fill dirt sale agreement.
Attorney Kolby Smithpeters tabled the surplus property ordinance.
Attorney Kolby Smithpeters discussed the jurisdictional transfer of 0.43 miles of South Feazel
Street from Saline County to the City of Harrisburg. This property has been maintained by the
city since 1979. The current IDOT map shows it should be maintained by the county. By
making this change, it will change the IDOT map showing the city will own it and maintain it
instead of the county. Commissioner Roger Angelly made the motion to approve Resolution 24-
0905 for the jurisdictional transfer of .043 miles of South Feazel Street in the City of Harrisburg.
Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present
voting yes. Motion carried.
Mayor John McPeek stated the city has two parcels on Veterans Drive, and there are a couple of
individuals interested in purchasing them to establish businesses. Council determined the
minimum bid would be set at $7,500 per lot with stipulations regarding a time frame for the
businesses to be open. Superintendent Jason Haney stated there are currently no utilities on
those lots. Commissioner Raymond Gunning made the motion to authorize the city clerk to
advertise the property on Veterans Drive for sale as discussed. Seconded by Commissioner
Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
An open discussion was held regarding the issue at the roundhouse site. Mayor John McPeek
discussed the need for a fence at the property. Citizens continue to take their household trash
and furniture to the tree limb site. This area needs to be secured. Several options were discussed
to include a fence, concrete barriers, electronic gate, and additional cameras. There will be
additional information at the next meeting to decide on the best plan to secure that area.
Mayor John McPeek would like to have a building installed behind City Hall. This would be
used for storage. He has a quote from Cardinal Portable Buildings for $19,146.00. That includes
installation. This building would be paid for out of Business District funds. Commissioner
Raymond Gunning made the motion to approve the purchase of a storage building in the amount
of $19,146.00 from Business District funds. Seconded by Commissioner Roger Angelly. A roll
call vote was taken with all present voting yes. Motion carried.
Fire Chief John Gunning talked to council about the Station Rehabilitation Grant. The bay doors
are in need of replacement. The doors are 33 years old. This grant is for $350,000. He will be
working with Alene Carr from Southeastern Illinois Regional Planning. Commissioner
Raymond Gunning made the motion to authorize Fire Chief John Gunning to apply for the
Station Rehabilitation Grant. Seconded by Commissioner Rupert Johnson. A roll call vote was
taken with all present voting yes. Motion carried.
Mayor John McPeek stated council will go into executive session to discuss potential litigation.
Commissioner Raymond Gunning stated there is a vacancy in the police department.
Commissioner Raymond Gunning made the motion to request a new hire name from the lateral
list from the Merit Board. Seconded by Commissioner Roger Angelly. A roll call vote was
taken with all present voting yes. Motion carried.
Police Chief Nathan Moore informed council his department has some surplus LESO equipment
that is no longer needed. There is six pieces of equipment to dispose of and he would like to
donate one item to the SIC diesel program. Commissioner Raymond Gunning made the motion
to authorize the city clerk to advertise an auction for surplus property from the Police
Department, and to donate the equipment to SIC for the diesel program. Seconded by
Commissioner Rupert Johnson. A roll call vote was taken with all present voting yes. Motion
carried.
Police Chief Nathan Moore discussed purchasing in car cameras for all squad cars. This would
allow all squad cars to have two cameras. One camera in the front and one in the back seat. This
will also replace all current body cameras. This is a state mandated requirement and there is a
grant program in conjunction with the Safety Act. He believes the city will be awarded this grant
since this is a state requirement.
The cost over a five-year period is $175,000 with the grant covering about 95% of the cost. City
Treasurer Alex Jackson stated there is no guarantee the city will receive the grant. The upfront
expense will come out of the Police Department's capital asset line item along with their budget.
Commissioner Raymond Gunning made the motion to purchase the in-car cameras for the police
department. Seconded by Commissioner Roger Angelly. A roll call vote was taken with all
present voting yes. Motion carried.
Commissioner Rupert Johnson made the motion to approve Resolution 24-0905A for the 4th
Annual Sasquatch Festival. Seconded by Commissioner Roger Angelly. A roll call vote was
taken with all present voting yes. Motion carried.
Commissioner Rupert Johnson announced fall clean-up will be October 07 through October 18,
2024. Commissioner Rupert Johnson made the motion to authorize the city clerk to advertise fall
clean up. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all
present voting yes. Motion carried.
Mayor John McPeek stated someone resigned from the Police Pension Board and the Fire
Pension Board. He still needs to find someone for the Fire Pension Board. Mayor John McPeek
made the motion to appoint Mike Gauch to the Police Pension Board. Seconded by
Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes.
Motion carried.
Mayor John McPeek reminded citizens of the upcoming 4th Annual Sasquatch Festival on
October 05, 2024. He announced the resurfacing project starting in front of CVS and continuing
down to Rt. 145. Please be patient and maybe take a different route during this project. It is
going to make a huge improvement on this roadway. Please stop littering.
Mayor John McPeek made the motion to go into executive session to discuss collective
bargaining and potential litigation. Seconded by Commissioner Raymond Gunning. A roll call
vote was taken with all present voting yes. Motion carried.
Adjourn: 7:26 p.m.
Reconvene: 8:01 p.m.
Commissioner Roger Angelly made the motion to return to open session. Seconded by
Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes.
Motion carried.
Mayor John McPeek called the meeting to order. Mayor John McPeek presided over the meeting
with Commissioners Raymond Gunning, Roger Angelly, Rupert Johnson and Jonathan Brown
answering roll call.
Mayor John McPeek stated there is no action regarding collective bargaining or potential
litigation.
Commissioner Raymond Gunning made the motion to adjourn. Seconded by Commissioner
Roger Angelly. A roll call vote was taken with all present voting yes. Motion carried.
Adjourn: 8:02 p.m.